AZ SmartDocs LLC
Effective Date: 4/15/2026
Last Updated: 4/15/2026
1. Introduction
AZ SmartDocs LLC (“AZ SmartDocs,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal data when you visit azsmartdocs.com, submit a contact form, communicate with us, or otherwise interact with our services (collectively, the “Services”).
This Privacy Policy is designed to comply with applicable data protection laws, including:
The EU General Data Protection Regulation (GDPR)
The UK GDPR
Applicable United States privacy laws, including California privacy laws
2. Data Controller
For the purposes of the GDPR and other applicable data protection laws, the data controller is:
AZ SmartDocs LLC
📍 United States
📧 Email: privacy@azsmartdocs.com
3. Personal Data We Collect
We only collect personal data that is necessary to operate and provide our services.
a. Information You Provide Voluntarily
When you submit a contact form, request information, or communicate with us, we may collect:
Name
Company or organization name
Email address
Phone number
Message content and attachments
b. Automatically Collected Information
When you visit our website, we may automatically collect:
IP address
Browser type and version
Device type and operating system
Pages visited and time spent
Referring URLs
4. Legal Bases for Processing (GDPR Article 6)
AZ SmartDocs processes personal data only when a lawful basis applies, including:
Consent – when you submit a contact form or otherwise voluntarily provide information
Contractual necessity – to respond to inquiries or provide requested services
Legitimate interests – business operations, communications, service improvement, and security
Legal obligation – to comply with applicable legal or regulatory requirements
Where consent is used as the legal basis, it may be withdrawn at any time.
5. How We Use Personal Data
We use personal data to:
Respond to inquiries and contact requests
Provide and manage document scanning and related services
Communicate regarding services, proposals, or business relationships
Improve website performance and service offerings
Maintain operational and data security
Comply with legal and regulatory obligations
6. Data Retention
We retain personal data only for as long as reasonably necessary to:
Fulfill the purpose for which it was collected
Maintain business and client records
Satisfy legal, tax, or regulatory obligations
Resolve disputes and enforce agreements
When personal data is no longer required, it is securely deleted or anonymized.
7. Sharing and Disclosure of Personal Data
We do not sell personal data.
We may share personal data only with:
Trusted service providers who assist in operating our website or business
Professional advisors (legal, accounting, IT)
Government or regulatory authorities when legally required
Business successors in the event of a merger, sale, or asset transfer
All third parties are required to protect personal data and use it only for authorized purposes.
8. International Data Transfers
As a U.S.-based company, personal data may be processed or stored in the United States.
For individuals located in the EU or UK, where data is transferred outside the European Economic Area, AZ SmartDocs relies on appropriate safeguards, such as:
Standard Contractual Clauses
Lawful transfer mechanisms permitted under GDPR
9. Data Subject Rights (EU & UK GDPR)
If you are located in the European Union or United Kingdom, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Request data portability
Withdraw consent at any time
Requests may be submitted using the contact information in Section 16.
10. Right to Lodge a Complaint
EU and UK residents have the right to lodge a complaint with their national data protection authority if they believe their data protection rights have been violated.
11. Cookies and Website Analytics
AZ SmartDocs may use cookies or similar technologies to:
Operate and maintain website functionality
Analyze website usage and performance
Enhance user experience
You may control cookie preferences through your browser settings. Disabling cookies may affect website functionality.
12. Automated Decision‑Making
AZ SmartDocs does not use automated decision‑making or profiling that produces legal or similarly significant effects on individuals.
13. Data Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect personal data from unauthorized access, misuse, loss, or disclosure.
While we take data protection seriously, no system can be guaranteed to be completely secure.
14. Children’s Privacy
Our Services are not directed at children under the age of 13, and we do not knowingly collect personal data from children.
15. Changes to This Privacy Policy
AZ SmartDocs reserves the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised “Last Updated” date. Continued use of our Services constitutes acceptance of the updated policy.
16. Contact Information
If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at:
AZ SmartDocs LLC
📧 Email: privacy@azsmartdocs.com